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Board directs staff to draft funding-application screening procedure and update application form
Summary
Board members supported a staff screening process that would let staff filter ineligible funding requests and allow any two board members to place an application on the agenda; staff will draft the procedure and bring it back, and will also prepare an updated, fillable application form.
Board discussed establishing a written procedure to screen incoming funding applications so that staff can flag requests that do not meet statutory eligibility before they occupy board meeting time. Legal and staff representatives proposed a screening and routing form, a written explanation to applicants when requests are rejected, and a mechanism allowing two board members to demand an item be placed on the agenda even after initial screening.
Board members also asked staff to update the district’s application to include clearer deadlines, reporting requirements (expense summaries, receipts, attendance and marketing outcomes) and the ability to accept electronic, fillable submissions. The board directed staff to draft proposed procedures and return with a revised application in a future meeting.
