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Grayson County board adopts remote participation policy with quorum and emergency rules
Summary
The board adopted a detailed Remote Participation Policy that permits individual remote participation for specified reasons and allows all-virtual meetings during declared emergencies; the policy requires three members physically present for a quorum and records specific limits on personal-matter remote participation.
The Grayson County Board of Supervisors voted unanimously on Jan. 8 to adopt a Remote Participation Policy that defines when and how a supervisor may participate electronically in a public board meeting. County records show supervisors adopted the policy after Stephen A. Boyer described its purpose and the quorum requirement.
"There has to be three (3) board members physically present for a quorum," Mr. Boyer said while presenting the policy, which enumerates allowable reasons for remote participation including caregiver duties, a medical condition, a family member's medical needs, a personal matter (limited to two meetings per year or 25 percent of meetings), or if a supervisor's principal residence is more than 60 miles from the meeting location. The policy also says remote participants may vote and sets procedural requirements for ensuring the remote participant's voice is heard at the primary meeting location.
The policy permits all-virtual meetings only during declared emergencies (for example, when the governor or locality declares an emergency), and then only if certain public-notice and public-access conditions are met. The board approved the policy by a 5-0 vote, and the policy will be reviewed annually as required by Virginia law.
