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Town clerk raises security and personnel-administration issues: keys, codes and federal background checks
Summary
Town clerk Patty Kenyon told the board that access codes and keys are outdated, that changing access codes costs $40 per change, and that one employee still needs federal background-check registration; she proposed collecting keys and completing code changes in consolidated batches.
Town clerk Patty Kenyon presented a housekeeping report outlining outdated keys and access codes for town property and offered a plan to collect keys and change codes in grouped transactions to limit vendor fees. She warned that each change to the security system costs $40 and recommended consolidating updates to avoid repeated charges.
"After town meeting, Herb didn't give out new codes to new people, didn't give out keys to new people," Kenyon said, describing the current list of active keys and the need to decide which roles should retain building access. She recommended the board decide which positions should keep active codes and then communicate that decision so she can implement it with the security contractor.
Kenyon also described difficulties completing a federally required background check and drug-testing enrollment for an employee named Chuck because the registration emails were tied to her account. She proposed helping the employee register using a town-managed email or walking the employee through the registration process in person to resolve the federal portal issue. The board asked staff to coordinate access, key collection and the necessary administrative changes and to return with a consolidated plan.
