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Trustees discuss donated chairs, storage and revisions to donation policy
Summary
Trustees discussed two donated chairs and storage options, agreed donated items may not remain permanently in the collection, and asked staff to revise the donation policy and prepare a template acknowledgment letter that clarifies disposition and tax write-off procedures.
Trustees considered several furniture donations (chairs and a hassock) offered by a donor named April and discussed storage logistics, including using a trustee's barn or the library mezzanine. Trustees emphasized the need to revamp the donation policy to make clear potential outcomes for donated items: "if you give it to us, we can't promise you that we'll keep it forever," staff said, and the board discussed including wording that items could be sold at the annual library sale or otherwise disposed of to benefit the library.
The board asked staff to produce a clear donation policy update and a standard donor acknowledgment letter (including guidance on tax documentation). Trustees also agreed that significant gifts should be vetted by the board and that volunteers would help coordinate pickup and temporary storage for the donated chairs.
