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Town treasurer urges consistent timesheets, 15-minute increments for payroll
Summary
Treasurer told the board that timesheets and punch cards must include supervisor signatures and be submitted by Tuesday noon to avoid payroll delays; treasurer explained payroll software requires quarter-hour decimals (15 minutes = 0.25).
The town treasurer addressed the board to emphasize payroll deadlines and documentation standards the audit recommended. She said accurate, signed timesheets tied to punch cards are required to process payroll on schedule and asked for the highway crew's daily activity and hours to be recorded in the submitted forms.
On timekeeping units, the treasurer explained the payroll system records hours in decimals and uses 15-minute increments: "15 minutes is 0.25. So an hour and 15 minutes is 1.25," she said. Board members discussed whether winter work should be categorized by calendar date or by activity for budgeting; the treasurer asked staff to research state reporting rules before changing coding midyear.
