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Court approves Tyler Enterprise change order for financial software; net impact $25,941.25 to contingency
Summary
County administrator Kim presented a change order for the Tyler Enterprise financial software implementation: timeline extensions, conversion approach and added hours. The gross change order was $51,002.97 with vendor concessions yielding a net increase of $25,941.25; the court approved using contingency funds and carried the motion 5–0.
Kim presented a change order for the county's Tyler Enterprise financial and HR/payroll implementation, citing realistic timeline updates and conversion needs. Kim said the project go‑live date is projected for January 2026 (with payroll April 2026) and described a shift to bringing balances rather than every GL line into the new system to save time and resources. The change order total was $51,002.97; after vendor concessions and a prorated SaaS fee reduction, the net increase to the county is $25,941.25. Kim said that, if needed, funding would come from contingency and that staff aimed to budget for remaining items during the fiscal process.
Commissioners asked where funds would come from and praised the effort to manage the county's primary financial system carefully. The court approved the change order and authorized use of contingency funds as necessary; staff will proceed and report as the conversion proceeds.
