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Board approves updates to county purchasing-card and travel/training policies
Summary
Deputy County Administrator Anne Howington presented updates aligning the county's purchasing-card (p-card) and travel/training policies with Munis processing, clarified disallowed expenses and shortened the receipts timeline from 15 to 7 days; the board approved both policies unanimously.
Anne Howington, deputy county administrator, presented revised purchasing-card (p-card) and travel/training policies that update county procedures to reflect a change in transaction-processing systems to Munis and to the Bank of America state p-card program. Howington said the p-card policy had not been updated since the county changed processing systems and that the travel policy updates clarify disallowed expenses and speed up reimbursement by reducing the documentation window from 15 to 7 days.
"The main things in the travel policy are just some clarification, some disallowed expenses made a little bit more clear," Howington said. She told the board the changes align policy language with the county's workflow in Munis and the county is still using the Bank of America purchasing-card program offered through the Commonwealth.
The board voted to accept the policy changes by roll call; all members present voted aye. Staff said the changes aim to speed processing and improve stewardship and ethical alignment in travel reimbursements and p-card usage.
