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Board member urges clearer advance notice after short meeting alerts
Summary
A board member told the Zoning Board of Adjustment on Jan. 22, 2026 that short notice and irregular meeting frequency have made scheduling difficult and requested earlier alerts when cases are submitted; staff said a 2026 schedule exists and submissions typically trigger a 45-day notice.
A board member at the Jan. 22, 2026 Zoning Board of Adjustment meeting asked the board to add an agenda item at a future meeting to discuss how the board schedules meetings and communicates case filings to members.
The board member said they sometimes receive only short notice of meetings and requested that staff provide an earlier alert when a case is submitted so members can make plans. "I didn't even know till last Thursday that we were even gonna have a meeting," the board member said, adding that they are away part of the year and need as much advance notice as possible.
Staff responded that a 2026 meeting schedule was approved in December and that the office typically notifies members when a case is filed—often about 45 days in advance—but acknowledged staff changes may have disrupted notifications in this instance. The board agreed to consider an item at the next meeting to clarify submission deadlines and notice procedures.
