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Commissioners approve 5-year Time Clock Plus licensing agreement to cap future increases
Summary
The court voted unanimously to authorize staff to proceed with a 5-year Time Clock Plus licensing agreement after staff said the vendor offered 0% increases for the first three years and limited increases thereafter, which would save the county compared with projected annual increases.
County staff described options for renewing the Time Clock Plus timekeeping software and said the vendor offered a five‑year pricing structure that would hold increases at 0% for the first three years and about 2% thereafter, instead of an expected 6% increase per year if the county did not lock in a multi-year contract. A staff member explained that licenses are sold per user and that the dollar amount would change if the county purchased additional licenses.
"The sales rep said that we shouldn't anticipate a 6% increase each year unless we wanted to do a contract with them or someone they proposed was 5 years," one staff member said during the presentation. Commissioners discussed the tradeoffs of committing to a five‑year contract versus retaining annual flexibility.
After discussion about service responsiveness and price comparisons, a commissioner moved to approve moving forward with the five‑year agreement pricing structure as presented. The court recorded a second and voted unanimously in favor.
What was decided: The court authorized staff to proceed with the five‑year Time Clock Plus licensing agreement and pricing structure as presented, with the understanding that final contract terms and any exit penalties would be confirmed by staff before execution.
