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Quarterly finance review flags donation accounting and pending backfill deposits
Summary
Finance staff reported $595 in donations had been recorded under Civil Filing Fees; the Board asked that donations be reported separately and asked staff to verify prior and pending state backfill deposits.
During the Board’s Aug. 20 meeting, Kevin Zeigler presented the quarterly financial report and identified an accounting issue: $595 in donations had been posted under the Civil Filing Fees category rather than reported separately.
Kevin reported on the NCLL Fund status and clarified that "$595 in donations had been included under the Civil Filing Fees category." Trustees requested that donations be tracked and reported separately for accurate accounting. Nikolas asked whether Napa had received the state Backfill to Fee Waivers funding ($4,114 for FY23-24 and $2,057 for FY24-25) and, if so, under which account those amounts were deposited; Kevin will investigate and report back.
The minutes state the next Backfill to Fee Waivers check, expected in Fall 2025, should be deposited under the “one-time TC funding” account. The Board did not make an allocation decision for the donations or the backfill funds at the meeting and asked staff for clarification.
