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Tinmouth board reviews winter-plowing bids; prefers seasonal contract option
Summary
The board reviewed multiple proposals for plowing and sanding two roads (McCoy Road and the west end of Gulf Road) including per-plow ($300) and seasonal ($9,000) options and discussed awarding by season (Dec. 1–Apr. 15) or per event.
Highway staff presented multiple bids for winter maintenance covering two specific roads. One bidder, listed in the meeting packet as Martell Property Services, offered a seasonal rate of $9,000 or per-event plow and sand rates ($300 plow; $325 sanding) while another contractor proposed an $8,500 season price for the same two roads. The board discussed whether to award by season or per-event and emphasized the need to publish clearer written specifications for future RFPs so all bidders propose on the same scope.
"Plow rate per plowing is $300," a bidder’s submitted quote read aloud to the board. Board members favored awarding by the season in order to give contractors predictable workload and reduce per-trip administration; they asked staff to collect written proposals with a defined seasonal period (suggested Dec. 1 through April 15) and to include the select board’s snow-plow policy when issuing the RFP. The board also asked staff to prepare a cost comparison of hiring contractors versus using town crews so members could weigh the tradeoffs at the next meeting.
