Volunteers assign roles and logistics for Pirate Adventure setup
Summary
Volunteers assigned staffing for crafts, games and obstacle course, confirmed transport and storage of supplies and set tentative setup times (target arrival by 4:00 PM; runner Carly to pick up supplies between 9AM–2PM).
Organizers divided responsibilities for event-day roles and transport logistics. Tentative assignments placed Karen/Tara to lead crafts, Jocelyn, Tricia and Kelly to staff the obstacle course and games, and Nikki as a floater. Carly volunteered to pick up supplies from vendors between 9AM and 2PM and to transport items to the senior center; most Amazon deliveries are stored at the service building. The group discussed how many volunteers were needed per station and agreed to float between stations as necessary.
On timing, organizers recommended arriving early to set up: the consensus was to be on-site by 4:00 PM where possible, with some members noting they might not arrive until 5:00 PM because of work obligations. The secretary emphasized the need to confirm the senior center access time for setup and to circulate a post-meeting email listing responsibilities and sign templates.
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