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Vendor: meeting archives capture votes and support post-meeting minutes edits
Summary
The trainer said Media Manager will archive recordings and captured votes, allowing staff to edit metadata (movers, seconds) after the meeting; the minutes templates remain unchanged and archived items can be 'massaged' into final minutes.
The presenter explained how Media Manager archives the recorded meeting and captures vote metadata so staff can produce final minutes after the fact. He said that the county's HTML minutes templates remain the same and that votes recorded during the meeting will be available in the archive for review.
"When you're recording the meeting, when you hit that launch event ... it's creating an archive," the presenter said. "Any of the votes that you took during that specific meeting would be here."
He noted that staff can edit the archive if a mover or seconder was recorded incorrectly and that attachments not added live can be appended later from the archive so the record is complete. The county's minute-taking process itself would not change; the archive simply supplies additional captured metadata for the clerks to use when finalizing minutes.
