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Council reviews finances, flags $32k loan payment and tight sewer fund; seeks relief-operator applicants
Summary
Clerk presented bank reconciliations, an agreed-upon procedures report, and a projected January expenditure list; council approved $103,916.08 in expenditures and discussed a delayed safe-drinking-water loan payment (~$32,000), tight sewer-fund reserves, and a continuing search for a relief city operator.
City staff reviewed financial statements, grant/loan obligations, and staffing needs at the Jan. 6 council meeting.
The clerk presented Banner Bank statements, reconciliations, a profit-and-loss projection and an agreed-upon-procedures report (a lower-cost alternative to a full audit for small jurisdictions). She told councilors a Safe Drinking Water loan annual payment of over $32,000 was delayed by Business Oregon and is currently scheduled as an upcoming January expense; staff is awaiting coordination to avoid duplicate payment. The clerk highlighted tight sewer-fund reserves and noted consultant or operator fees could strain the fund if corrective wastewater work continues.
Councilors moved and approved expenditures for January 2025 totaling $103,916.08.
Separately, staff described an open recruitment for a part-time relief city operator (posted on Craigslist and local outlets) and said few applications had arrived; an executive session had been placed on the agenda in case applicants came forward. Councilors discussed whether short-term volunteers could provide limited support and whether insurance/waiver paperwork would be required to protect the city and the volunteer.
Staff said they will continue recruitment outreach and will present candidate materials at a future meeting if applications are received.
