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Council questions payroll reporting and fee schedule during 2026 budget discussion
Summary
Council members raised confusion about payroll report columns showing 'accrued' versus 'used' hours and asked staff to separate accruals from hours used; staff said the report comes from the Visions payroll system and will request formatting changes. Staff also noted some permit fees may require updating.
During discussion of the 2026 budget and the master fee schedule, a Council member flagged discrepancies in the payroll activity report and asked why an "accrued hours" column could show 64 hours in a two-week period. The council member asked for clearer reporting (e.g., separate columns for hours used in a pay period versus accrued balances) to avoid confusion.
Finance staff explained that the payroll report is generated by the Visions program used by multiple cities and that the local office does not directly change its format; staff said they would request a report change or an additional column to separate accruals from hours used. Staff also noted the city is reviewing some fees (including fireworks permits) and may propose changes to align with nearby jurisdictions and cover costs. The transcript records questions from multiple council members and staff responses but does not show a final decision or vote on fee changes.
