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Committee advances Elm Grove streaming policy to Administration & Personnel Committee with retention edits requested
Summary
Trustees reviewed a proposed virtual meeting access and streaming policy that formalizes YouTube streaming, sets a Friday 3:00 p.m. remote-participation deadline, and keeps recordings under the village's one-year-plus-90-days retention schedule; President Koleski asked for a mechanism to sunset recordings.
Village Manager Harrigan said the proposed Virtual Meeting Access and Streaming Policy largely formalizes current practice of streaming village meetings directly to YouTube, which Clerk Turner said has saved roughly $5,600 compared with prior Civic Plus hosting. The draft sets a 3:00 p.m. Friday deadline for remote participation requests while preserving staff discretion to accommodate late requests from trustees or officials.
President Koleski questioned the retention schedule and asked the policy be amended to include a mechanism for sunsetting recordings consistent with the village's one‑year‑plus‑90‑days retention schedule while preserving board discretion to extend retention in specific cases. Trustee Stuckert referenced a March 2023 meeting whose minutes remain pending approval to underscore the need for board discretion. The committee agreed to forward the policy to the Administration and Personnel Committee for further review before a full board vote.
