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Treasurer reports reconciliation, finds payment discrepancies and implements filing changes
Summary
Treasurer Sophie told council she reconciled the year's accounts, found at least five resident payment posting errors, and implemented a new filing system; she also reported county inmate housing daily rate increases.
Treasurer Sophie reported that she completed a thorough reconciliation of the city's accounts for the year and discovered at least five resident accounts with incorrect payment postings. Sophie described printing card receipts and matching them to the city's internal records to identify and correct discrepancies; she said she asked a staff member to make adjustments so at least two sets of eyes would review changes.
Sophie also told the council she has implemented a new filing system to prevent similar problems going forward and offered to attach invoices to checks and retain clear supporting documentation. She reported that the county inmate housing daily rate will increase "from $122.87 per day to $165.86," describing the change as "about $43 per day." The treasurer said she will present a single consolidated amendment covering 2025 adjustments at the special meeting so the city does not send multiple, piecemeal amendments to the state auditor.
Council members thanked Sophie for the reconciliation and asked staff to ensure future purchases follow a spending‑freeze process while staff finalize the budget adjustments.
