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Council approves Vision Municipal Solutions email-hosting contract after requesting updated cost details
Summary
After tabling an initial estimate, the council reopened Resolution 2025-26 and approved Vision Municipal Solutions for email-hosting services at an updated startup cost of $4,785.65 and annual cost of $1,874.44.
Council reconsidered Resolution 2025-26 for email-hosting services from Vision Municipal Solutions after staff supplied updated cost figures and additional explanation on licensing counts.
Staff reported recalculated numbers showing a startup cost of $4,785.65 and an annual fee of $1,874.44. Councilmember Diane moved to take the item off the table and to approve the resolution; the motion was seconded and carried.
Earlier in the meeting council members asked for clarity on how many user licenses the city needed and how bundled Microsoft licensing affected the total. Marie (staff) explained that an initial ballpark assumed up to 25 licenses but the effective count for full Microsoft Office licenses was lower and that the presented numbers reflected the more precise count. The council approved the resolution after reopening the item and receiving the updated totals.
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