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Council discusses AP policy changes, tables a proposal to require pre-signing check reports
Summary
The mayor proposed clarifications to the accounts-payable policy that would add invoice-initialing and require a check report for mayoral review prior to signing. Council members discussed the mechanics and asked to table the item until more members can weigh in.
The mayor proposed updating the accounts-payable procedure to formalize that council members initial invoices to show approval and that a check report be provided to the mayor before check signing. The mayor said the check report had been provided to her on some occasions but not consistently and argued that adding the report would streamline the process and save meeting time.
Council members discussed existing accounts-payable and check packet practices and how staff time and reports are generated; one council member asked to table the item until an absent member could participate. The mayor agreed to table the proposal to a future meeting for fuller council input.
