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Commissioners approve Pitney Bowes leases and countywide postage software to reduce mailing costs
Summary
Elections asked to renew a Pitney Bowes postage machine lease for $46,267.80 and the board approved a separate countywide five-year postage-software contract with Green Trail for $25,081.20 to support 11 machines and e-certified mailing.
County elections and procurement staff presented two related items: a five-year lease renewal with Pitney Bowes for a new postage machine and a five-year countywide postage software contract (Green Trail) that will cover machines in multiple departments.
Melanie, representing Elections, said the Pitney Bowes lease totals $46,267.80 and will be billed quarterly from 11/01/2026 through 10/31/2031. Natalie described the Green Trail software agreement valued at $25,081.20 over five years (approximately $5,016.24 per year) and said the software will enable e-certified mail, rate-shopping among carriers and analytics that could generate savings. Commissioners voted to approve both contracts and described the effort as a cost-savings and time-efficiency measure for county departments.
