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Register of Deeds presents 3-year renewal with Cott Systems for hosted index books; committee recommends acceptance
Summary
Register of Deeds Kevin Mallison presented a three-year renewal with Valsoft dba Cott Systems to continue hosted Online Index Books and RECORDhub services. The packet showed a 5% annual increase; the Ways & Means Committee recommended acceptance.
Kevin Mallison, Manistee County Register of Deeds, presented a proposed three-year renewal to continue the county's Hosted Online Index Books and RECORDhub services. The order summary in the packet shows a three-year term from Dec. 1, 2025 through Nov. 30, 2028 and lists a 5% annual fee increase in the renewal schedule; Mallison told the committee the vendor had not increased pricing in the prior five years.
Chairperson Jeffrey Dontz moved and Commissioner Eric Gustad seconded a recommendation to accept the three-year contract. The committee recorded the motion as approved ('Ayes: All. Absent: None'). The contract materials in the packet identify Valsoft Corporation, dba Cott Systems, as the vendor and note that payment terms and RECORDhub revenue-sharing details are included in the addendum and order summary.
