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Trustees approve Google site and email plan at up to $672 per year
Summary
The board approved a Google-based communications and electronic records plan at a cost not to exceed $672 annually, with an immediate payment of $400 to cover the next six months and a plan to identify ongoing FY27 funding.
Heidi Jeffrey proposed updating the library’s communications plan and using a Google site for electronic record storage and email messaging. The trustees approved the proposal at a cost not to exceed $672 per year and agreed to cover an initial $400 now to bridge the current budget cycle; the board directed development of a plan to cover the full annual fee in fiscal year 2027.
Liz Miller moved to approve the Google plan at the specified cost and Karen Boyd seconded; the motion carried unanimously. Trustees discussed the need to include recurring fees in the FY27 budget and to ensure storage and access procedures are defined as part of onboarding and policy reviews.
