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EDA director responds to county audit recommendations on transaction documentation
Summary
The County audit included recommendations concerning EDA transaction recording and approval documentation; Director Cynthia Boone said the EDA maintains its own bank account and proposed options to document transactions within the County system and to add a standardized approval form signed by Chair and Treasurer.
Cynthia Boone reported to the Board that a County audit presented to the Board of Supervisors included recommendations related to the Economic Development Authority: that EDA transactions are not recorded in the County accounting system, that there was no approval document attached to EDA disbursements, and that bank accounts should be reconciled monthly.
Boone clarified that the EDA maintains its own bank account separate from the County accounting system and said she had met with the Finance Director to discuss next steps. She proposed identifying a way to document EDA transactions within the County system to address auditors' recommendations and creating a standardized approval form for checks or transactions requiring Chair and Treasurer signatures. Board members questioned whether meeting minutes and roll-call approvals already provide sufficient documentation; David Boroughs and Travis Johnston urged balancing audit expectations with avoiding unnecessary bureaucracy.
Boone agreed to continue conversations with the Finance Director to determine whether meeting minutes suffice or whether an additional signature form is required.
