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County adopts resolution authorizing destruction of sheriff’s records after audit checks
Summary
The board adopted Resolution 2026‑12 authorizing destruction of sheriff's office and jail records that have met retention periods under Idaho code, with exceptions for litigation holds or public-record requests.
The Board of Jefferson County Commissioners adopted Resolution 2026‑12, authorizing the Jefferson County Sheriff's Office and jail to destroy records listed in exhibit A that have met minimum retention periods under Idaho Code §31‑8‑71, subject to litigation holds, pending audits, and confidentiality protections. A county official read the resolution aloud and commissioners approved the measure by roll call.
The resolution requires destruction be supervised by the sheriff or designee and mandates a dated certificate or log of destruction identifying record series, retention cutoff, method of destruction and supervising person. The board emphasized that records subject to litigation holds, unresolved public-record requests or ongoing audits shall not be destroyed and that confidential records must be destroyed by secure means such as shredding.
