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Surry County board authorizes negotiation of YMCA development-and-operations agreement
Summary
The board authorized county staff to finalize and execute a development-and-operations agreement with the YMCA of the Virginia Peninsulas for a new facility on Enos Farm Road and agreed to an annual $400,000 appropriation for programming; the vote followed a detailed presentation and public questions about costs and oversight.
The Surry County Board of Supervisors voted to authorize the county administrator and county attorney to finalize and execute a development-and-operations agreement with the YMCA of the Virginia Peninsulas for a new facility on Enos Farm Road.
County Attorney Perkins summarized the agreement and told the board the YMCA will "design, develop, construct, and operate the facility" and will contract with Grow Development to prepare a master development plan. Perkins said the county will retain ownership of the property and take ownership of the building once constructed, and that "Surrey County residents shall receive a 50% discount on the joining fee" during the first year of operation.
Perkins also outlined procurement and oversight provisions intended to protect public funds: the YMCA will manage contracts, but the county must approve the architect and contractor selections and invoices will be accompanied by architect certifications before payment. The agreement contemplates a master development plan, competitive procurement for architecture, and a guaranteed maximum price in the eventual construction contract.
The agreement sets an annual county appropriation of $400,000 to the YMCA for programming only; Perkins said that figure is "based on the FY24–25 budget for parks and recreation." She added the YMCA is responsible for facility operation and maintenance at its cost. The agreement includes termination provisions tied to the county's appropriation of funds.
Vice Chairman Pierce moved the resolution to authorize completion and execution of the agreement and the motion carried with the board's vote. The board will still need to approve any lease of county property and a future public hearing will be required before a lease is finalized.
Next steps include completing the master development plan, negotiating the detailed lease agreement (which requires a public hearing), and approving any appropriations following additional financial detail from the YMCA and its consultants.
