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Commissioners approve Submittable platform for Lodgers Tax grant administration, three‑year cost ~$144,980
Summary
Taos County approved procuring the Submittable online grant platform (via a state price agreement through Carahsoft) to manage Lodgers Tax grants; staff reported a three‑year government package totaling $144,979.71 and a one‑time implementation fee of $5,376.34.
County procurement staff presented a request to enter a three‑year agreement for the Submittable online grant platform (through Carahsoft and a state price agreement) to streamline Taos County's Lodgers Tax grant administration.
Staff described the platform's benefits for application intake, post‑award reporting, audit trail generation and vendor communication. They presented a three‑year total cost of $144,979.71 (approximately $42,473.12 per year) and a one‑time implementation fee of $5,376.34, stating the contract would be paid annually from Lodgers Tax non‑promotional funds and that the state and other local governments use the platform.
Commissioners asked whether the three‑year price would be locked and how applicants would track their submissions; staff said pricing would be locked for the term and applicants can log in to see application and reimbursement status. A motion to approve the procurement passed on roll call.
Ending: The procurement was approved and staff said implementation and training would take roughly two weeks so the platform could be ready for the next application cycle.
