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County to raise micro‑purchase threshold to $15,000 and add procurement tools, staff say
Summary
Procurement staff proposed raising the micro‑purchase threshold from $5,000 to $15,000 (with a $50,000 per‑vendor annual cap) and expanding the three‑quote and RFP toolkit to speed purchases while preserving due diligence and elevated review for purchases over $150,000.
County procurement staff outlined proposed changes to purchasing thresholds and tools designed to speed routine purchases while preserving vendor fairness and taxpayer protection. Jordan (presenter) said: "Previously, it was $5,000. We've increased that to $15,000 to better match the federal micro purchase standard," and described a per‑vendor annual cap of $50,000 for micro purchases to prevent circumvention.
Staff proposed raising the three‑quote band up to $150,000, adding a simplified RFP option, a best‑value justification tool, and a process for elevated review on purchases over $150,000. Commissioners discussed how multi‑year contracts should be treated and whether thresholds should move further toward federal levels; staff said they will review edge cases and return with guidance for contracting over multiple years.
