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Commission proposes project-scope documents to help public follow planning work
Summary
Staff proposed requiring a short project-scope document for major planning items—purpose, questions, and desired end-products—to make complex LDR (land development regulation) work more accessible to the public and reduce scope creep in multi-meeting topics.
Commissioners and staff discussed a procedural change intended to make lengthy planning projects easier for the public to follow: a concise, plain-language project-scope document that would be included in agenda packets and explain what the commission is trying to achieve.
Speaker 5 described the proposed document as a short set of project elements: "Here's our project. Here are the questions we're trying to ask. Here's the purpose." The goal is to give residents and outside committees a single reference so they can track how a project evolves rather than piecing together information over many meetings.
Commission members welcomed the concept but asked whether the requirement would apply to small one-off items. Staff and commissioners agreed that nimble, single-meeting topics would be exempt while work plan items and multi-month projects would use the scope format. The commission also discussed linking the scope document to the city plan and work plan to clarify why a project advances city goals.
Staff agreed to return draft scope templates and guidance for commissioners to review in a future packet.
