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Board reviews draft capital improvement plan format and seeks prioritization
Summary
The board reviewed a draft capital improvement plan format intended as a "living document" to track all district capital needs, separate new versus replacement projects, and capture deferred maintenance. Staff and consultant said the next step is detailed scrubbing and prioritization for the five‑year horizon.
The Board of Directors reviewed a draft capital improvement plan (CIP) format at its July 15 meeting designed to consolidate every capital item into a master register with location‑specific tabs and filters by new versus replacement projects. Leticia, a staff member, introduced Lakeview Consulting’s work and said the format "is going to be a living document" that will support financial modeling and community funding requests.
Lakeview’s consultant explained the register also incorporates equipment and vehicle replacement schedules and a deferred‑maintenance tab so the district can see lifecycle timing and replacement costs. Directors and members of the public pressed for clearer lifespan dates (for example, fire engines that commonly follow a 20‑year cycle) and asked that surplus vehicles be removed from replacement forecasts. Staff said the team will "scrub" entries, add projected service life columns and return with a prioritized five‑year package for budget workshops.
Board members flagged large one‑time ideas (a lakeshore revitalization item listed at $500,000) as candidates for separate study before inclusion in priority lists. Public commenters urged biannual community outreach to LLAD (landscape and lighting assessment district) members and clearer distinction in the CIP between "needs" and "wants." Staff agreed that the plan will be used to justify future funding requests and to guide whether costs should be covered by fees, impact‑fee updates, bonds, or reserves.
Next steps include consultant and staff data validation, department‑level ownership of items, and a follow‑up workshop to set near‑term priorities for years 1–5.
