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Selectboard objects to architect GVV invoice exceeding contracted 'do not exceed' amount
Summary
The Common School planning group reported that GVV's final invoice exceeded the contracted 'do not exceed' amount without prior discussion; the Selectboard indicated it will hold GVV to the contracted price and not pay the overage without prior approval.
Members of the Common School planning group told the Selectboard that GVV's final invoice for architectural planning services exceeded the project's contracted 'do not exceed' amount and that GVV invoiced for the overage without prior discussion. Planning group members praised the quality and engagement of GVV's work but said the firm did not seek approval before exceeding the contract limit.
The Selectboard responded that the town is obligated to taxpayers and therefore should adhere to the contracted price; the board directed staff to enforce the contract terms and declined to approve payment of the overage without prior authorization. No specific dollar amount for the overage is recorded in the minutes; the board's position was recorded as a direction to hold the contractor to the contract terms.
