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Audit chair urges Select Board to help hire part‑time assistant for clerk
Summary
The audit committee asked the Select Board to support hiring a part‑time assistant to help the town clerk and establish stronger separation of duties; auditors said procedure manuals and reconciliations are underway.
The chair of the town auditors urged the Select Board to assist the town clerk in recruiting a part‑time office assistant to reduce delays and create separation of duties. "Gail needs to hire somebody, an assistant, and anything you can do to help her with that," the audit chair said, noting auditors have been reconciling bank statements and that some work was delayed last year.
Committee members said the assistant should have basic office or accounting experience to be effective without requiring the clerk to divert significant time for training. Auditors also described following an external‑audit recommendation to assemble procedure manuals; one auditor said a manual already is being drafted for the auditors to improve consistency.
The Select Board discussed recruiting options — including retired payroll or accounting workers outside town — and agreed the clerk can hire an assistant, though staff and the board will need to clarify budget implications. The board and audit committee agreed to schedule a follow‑up meeting after books are closed so both bodies can review the audit work and staffing needs.
