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Tinmouth boards to tighten pavilion and community center rental rules, review insurance requirements
Summary
Select Board and Community Center Board members agreed to align pavilion rules with community center policies and investigate requiring private renters to purchase an insurance rider similar to the alcohol rider, citing uncertainty over who covers liability for non-school events.
The select board and community center board met Sept. 2 to align use guidelines for the town-owned pavilion and the community center and to clarify who is responsible for liability when private parties rent the space. The meeting reviewed a 2016 agreement with the school district that assigns oversight of the community center to the community center board but does not include the pavilion, which the boards concluded remains a town asset.
Gail, who circulated the 2016 contract, said the boards must ensure private renters carry appropriate third-party liability coverage. "The school's insurance says if it's a school event, it's covered...but what we're doing, renting it out to other people, the town's insurance have a rider that people can buy," Gail said. Board members agreed to research rider costs and whether the town should require such riders for all private rentals; the group noted a rider is already commonly required for events with alcohol.
The boards tasked staff to draft consolidated guidelines that specify which facility the community center board will oversee and which the select board will approve. The draft will include reservation procedures, insurance requirements, and a process for verifying coverage; the boards said they will reconvene after staff reports back with insurance details.
