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Council approves RTU replacement contract for DPW; transcript shows conflicting price figures
Summary
Council approved a contract to replace a rooftop HVAC unit at DPW with Decal Mechanical. Staff cited a low quote of $36,300, but the motion record included a higher "not to exceed" figure; council approved the item despite the discrepancy.
The council voted to award a contract to Decal Mechanical to remove and install a new rooftop unit at the Department of Public Works and to fund the work from the capital outlay account. During discussion staff said the low bid was $36,300 but the motion as read later referenced an amount "not to exceed $336,300," an inconsistency that appears in the transcript.
A staff representative explained the $36,300 figure as the low quote and noted potential savings if existing smoke-detection or thermostat equipment can be reused. Despite the inconsistent numbers recorded on the motion sheet, the council approved the award; the chair recorded the motion as carried. The transcript does not include a corrected figure on the record, so the precise contract ceiling should be verified with procurement records before disbursement.
