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Board amends travel and expense policy to include elected officials, sets meal and lodging limits
Summary
Resolution 2024‑02 revises Policy 513 to include elected officials and the Administrative Coordinator role, establishes a $50 daily meal reimbursement (15% gratuity cap) and a $125 maximum lodging rate, and requires proof of auto insurance for personal‑vehicle reimbursement.
The board unanimously adopted Resolution 2024‑02 to amend Policy 513 (Travel and Expense Reimbursement). Administrative Coordinator Cassie Hanan explained the amendment "will now include elected officials and reflects the Administrative Coordinator's role." The revised policy establishes a $50 daily meal reimbursement (gratuity capped at 15%) and a maximum lodging reimbursement of $125 per day; reimbursements require itemized receipts and employees using personal vehicles must show proof of auto insurance.
The resolution updates administrative practice for training, travel time compensability, mileage, lodging direct billing procedures, and additional rules on receipts and approvals. Motion to adopt was by Supv Mitchell and seconded by Supv Stanek; on voice vote the motion carried.
