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County staff seek soft commitment for new assessment and tax software with $130,000 estimated first‑year cost
Summary
Assessor Jim Williams and Treasurer John David Davidson requested Board direction to give a soft commitment to proceed with a new assessment and tax software system with estimated first‑year costs of approximately $130,000; staff said contingency funds and year‑end savings provide potential funding.
Assessor Jim Williams and Treasurer John David Davidson presented a proposal to transition the County’s assessment and tax (CAI) software, outlining estimated first‑year costs of approximately $130,000 for licensing, implementation, and support.
Williams said the move would address reliability concerns with the existing system and could yield long‑term savings. County Administrator Kirk Flannigan recommended defining the scope of a "soft commitment" and incorporating the project into the FY26 budget process. Budget and Finance Analyst Ozzie Gripentrog told the Board that approximately $305,000 remains in contingency, and additional year‑end savings might be available if needed.
Staff asked for Board direction to proceed with a soft commitment that would allow development of a formal contract for later approval. Commissioners expressed support for advancing the proposal but requested a formal contract, a clear definition of the soft commitment, and additional detail on stakeholder roles (including the Clerk’s Office), implementation timeline, and vendor protections under the County’s contract review process.
