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Board approves $595,356-per-year landscape contract after detailed review of renewal terms
Summary
Trustees approved a one-year contract with Gachina Landscape Management Incorporated for $595,356 per year but several trustees pressed staff to tighten renewal-notice, price-index and remedies language in vendor-drafted contract terms.
The board approved a one-year contract with Gachina Landscape Management Incorporated to provide grounds, landscape and maintenance services at an annual value of $595,356. Staff said three vendors competed through an RFP and recommended the selected vendor; Trustee Stephanie Olson moved the item and Trustee David Pombo seconded the motion, which passed by voice vote.
Trustee Sameek Modi raised multiple concerns about vendor-drafted contract language, including omission of school-site addresses in the contract, short renewal-notice windows and the sequence for notice/cure/default remedies. "This 1 gives me a lot of heartburn," Modi said, arguing the district should include clearer renewal caps and notice timelines. Superintendent Dr. Nicholas and staff said a 30-day out clause exists and pledged to add clarifying language and follow up with the vendor if the board wanted more specificity.
