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Board weighs highway payroll, paving reserve and special projects
Summary
Members debated whether payroll for short special projects should come from project lines or general highway payroll, and discussed creating a distinct 'highway reserve' line instead of using general surplus to smooth multi‑year paving costs.
Select Board members reviewed highway line items, questioned a missing diesel/fluid entry and considered whether project payroll and hauling should be charged to special project lines rather than general highway payroll. One board member flagged that using the general surplus for ongoing projects obscures dedicated reserves and suggested creating a separate 'highway reserve' line item to track project funding.
Estimates discussed included example project labor costs (two employees for one week at overtime rates) and the impact on payroll totals; a board member suggested moving $6,000 into a reserve line for projected project materials and hauling costs to avoid distorting year‑to‑year payroll figures. The board asked staff to add a named highway reserve line on the draft and recirculate the spreadsheet for the warning.
