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Commissioners move to advertise snow-removal RFP for Big Sky; BSOA urges coordination
Summary
After staff flagged procurement thresholds, commissioners voted to advertise a request for proposals to provide snow removal on County Road to Big Sky, including discussion of potentially making the contract multiyear; Holly of BSOA asked for clear coordination among vendors if multiple contractors operate concurrently.
County staff and commissioners discussed a prior 2021 five-year arrangement to facilitate snow removal in Big Sky and whether that agreement had been properly presented to the commissioners. Staff noted that any contract with an annualized value in excess of $80,000 requires competitive advertising under statute and that the county's procurement policy has a $25,000 threshold for services.
"We have to bid it out for the exact same work," a staff speaker said, and the board moved to advertise and solicit bids (RFP) essentially mirroring the prior work so the county would not be in violation of procurement rules. Commissioners debated whether to advertise for a multiyear term; one commissioner suggested a five-year term and the motion was adjusted accordingly.
Holly from BSOA addressed the board and urged coordinated communications during the bidding and performance phases so "we don't have 6, 7 different vendors bumping into each other when we plow roads at 4 in the morning." BSOA advocated for a multiyear contract once procurement rules are followed, citing efficiency and coordination benefits. The transcript records the board's motion to proceed with advertising an RFP; an explicit roll-call vote on the advertising motion was not recorded in the provided segment.
