County staff seek approval of 10‑year Time Clock Plus contract, year‑one cost $203,000

Daphne, a county staff member, presented a finalized 10‑year contract with Time Clock Plus (TCP) to replace the county’s NovaTime time‑and‑attendance system and to add integrated scheduling.

Daphne said the agreement includes 0% price uplift for years 1–5 and a 3% uplift for years 6–10. "The total contract that we have for year 1 is just over $203,000," she said, adding that the price covers new time clocks and initial implementation costs. She estimated the decade‑long cost at "probably just over 1,000,000 dollars" and said actual totals could vary with per‑user license changes.

A supervisor noted the county currently spends about $55,000 annually for time and attendance and asked why the new system would raise recurring annual costs to roughly $96,000. Daphne said the higher ongoing cost reflects added functionality — primarily a mobile app and integrated 24/7 scheduling — and the consolidation of two third‑party scheduling subscriptions into the countywide system. "It's going to give us access to scheduling for probably about another 200 to 300 people, and then also our seasonals," she said.

She said the product will allow employees to clock in and out, track accruals, and access schedules from mobile devices where departments choose to allow that functionality. The software is also intended to make scheduling and payroll processes easier for auditor and payroll staff.

The board asked whether legal had reviewed the 10‑year term and whether Iowa Code permits such lengths for contracts; Daphne said she would follow up with the county attorney to confirm statutory compliance.

No formal motion or vote on the contract was recorded during the meeting; staff indicated follow‑up on legal review and implementation details would continue.