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County finance staff say new accounting software and ACH issues have delayed revenue posting; vendor meeting proposed
Summary
Officials told commissioners that the migration to a new financial system has required extra manual reconciliation, delayed ACH/posting of large receipts, and left roughly $1.7 million temporarily unposted; staff proposed a vendor work session and additional follow-up to clear backlogged entries.
At the May 4 special meeting, county staff described difficulties reconciling receipts after migrating to a new financial accounting system (CIC). Staff said some ACH deposits and large commercial accounts were not posting cleanly and that reconciling those items has required greater manual effort, which delayed revenue recognition on the county’s books.
Staff emphasized the cash exists in bank accounts but must be matched and posted to the correct county funds: "...money's there, it just has not been posted in the revenue," a staff member said. Commissioners agreed to consider another work session with the vendor and to have staff continue day‑to‑day reconciliation until the software issues are resolved. Staff also committed to prepare a schedule for a vendor meeting and to provide progress updates to the commission.
