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DRB discusses protecting personal information in exhibits and setting up SharePoint for meeting materials
Summary
The board discussed options to protect personal information in meeting exhibits, did not reach consensus, and directed Land Use Administrator Ryan Gumbart and board member Michael Cohen to meet to configure a shared SharePoint folder and procedures; the board prefers an in-person recording secretary rather than minutes made from recordings alone.
Board members discussed how to share exhibits with the public while protecting personal information. No consensus was reached on a procedure at this meeting; the Land Use Administrator and board member Michael Cohen will meet to explore setting up a shared SharePoint folder for distributing meeting materials and addressing privacy concerns. The discussion noted the board would prefer a recording secretary who attends meetings in person rather than creates minutes only from recordings so the secretary can ask questions and capture context.
The item on Rules of Procedure was deferred to the next regular meeting and will include the record-sharing topic. The board did not take formal action beyond directing staff to meet and report back at the next meeting.
