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Finance flags payroll burden; council told digital time sheets could cut staff time
Summary
Finance staff said payroll consumes at least two full days every two weeks and recommended examining digital time-sheet and report streamlining to reduce manual processing. Staff asked for support to identify reports that can be eliminated or automated.
Peter and finance staff told the council that payroll processing requires substantial staff time and that holidays compress schedules, requiring faster turnarounds. "Payroll is one of the things that's taking up at least 2 days every 2 weeks of Laurie's time," Peter said, urging the council to consider process changes and digital tools.
Staff outlined specific process steps, including time-sheet collection, verification and two-person review before payroll runs. Peter said staff are testing options to upload credit-card receipts via an app and to eliminate redundant reports. He asked division directors to help identify streamlining opportunities so payroll and reporting work can be reduced without losing internal controls.
