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Finance Committee reviews purchase orders and advance-pay vouchers to speed payments
Summary
County Administrator David Schaeffer discussed purchase-order options and County Clerk Deborah Hill noted an Advance Pay Voucher previously approved by the Finance Committee as potential tools to reduce payment delays; committee scheduled follow-up as part of bills review.
County Administrator David Schaeffer presented payment-processing options at the March 11 Finance Committee meeting, saying a purchase-order approach could help align invoice timing with payment runs.
County Clerk Deborah Hill told the committee that an Advance Pay Voucher is approved by the Finance Committee and can be used to expedite payments when timing causes late fees. The committee did not adopt an immediate policy change but agreed to continue reviewing payment mechanisms alongside the monthly bills review at the March 12, 2025 meeting.
The discussion referenced County Policies #390 and #400 in the context of vendor payments and invoice handling; staff were asked to consider policy and procedural adjustments to reduce late payments.
