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Sheriff Whiteford urges weekly payment runs to avoid late bills that affect dispatch IT
Summary
Sheriff Whiteford told the Finance Committee that Enterprise invoice timing is creating late payments and that delayed Dell payments have hindered dispatch and IT work; he asked the county to move Enterprise invoices to a weekly payment schedule.
Sheriff Whiteford told the Kalkaska County Finance Committee on March 11 that the timing of Enterprise invoices has conflicted with payment deadlines and led to late payments that roll into the next month. He asked the committee to consider moving Enterprise bill runs to a weekly schedule to avoid that delay.
Whiteford also raised concern about Dell invoices, saying late payments have “hold up[ed] dispatch/general IT needs,” and urged faster processing so essential public-safety technology and dispatch support are not disrupted. County Administrator David Schaeffer and County Clerk Deborah Hill discussed existing options to address payment timing, including purchase order processes and an advance-pay voucher that the committee has previously approved.
The committee did not adopt a change on the spot; the bills and payment options were slated for further review during the ongoing bills review and at the committee meeting scheduled for March 12, 2025. The meeting record shows no budget amendments were proposed during this session.
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