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Committee flags gaps in budget details after $41,000 in design fees
Summary
Committee members said Rubinoff & Associates has been paid roughly $41,000 so far and that the full project budget and line-item breakdown remain unclear; members asked staff to compile questions for the designer and to verify whether owner-provided items are properly accounted for.
The committee spent substantial time reviewing project spending and outstanding budget questions. The chair reported that the town has paid roughly $41,000 to Rubinoff & Associates to date and recalled an earlier project estimate of about $260,000; committee members said they do not yet have a definitive, line‑by‑line budget showing what remains and urged staff to assemble that documentation.
Multiple members pressed for clarity on owner-provided items and whether those costs are included in contractor totals. A committee member said, "So let's come up with our list of questions within this right now so that we can get with him to..." and the chair asked staff to gather specific questions and send them to the designer. Members emphasized the need to avoid double counting design fees and construction costs, and asked staff to check the contract to confirm whether deliverables (including CAD files) are town-owned so work can be transferred if a different designer is hired.
