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Committee presses forward on Townhouse records cleanout and digitization options
Summary
Committee members agreed the Townhouse must be emptied and inventories made before restoration; they discussed temporary storage (fire station or college properties), university digitization help, state retention-schedule requirements, and the need for the assistant town manager and department heads to determine what must be preserved in paper form.
Committee members reported progress on assessing the Townhouse interior and emphasized a first-step cleanout and inventory before preservation or restoration work. The chair said many file cabinets and records need review; members discussed temporary storage options — the fire station, possible college-owned houses, or a dry portion of the mobile station building — and agreed to ask the assistant town manager and department heads to identify records each department needs to retain on paper.
A member noted that the university has previously assisted by digitizing town records and the committee agreed to approach the university again for scanning help while respecting state retention requirements; the CBC vice chair said retention schedules have been provided to the assistant manager to start departmental work. Committee direction focused on clearing space, cataloging materials, and preparing for interior assessment briefings planned for August.
