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Council briefed on bid schedule for lift‑station work; staff recommends 30‑day public bid period
Summary
Staff and the agency official outlined a procurement timetable that would post bids in August, open bids late September and bring an award to council in early October; supplier lead times could push construction into spring and the city may consider a special September meeting to accept bids.
City staff and the agency representative walked the council through a tentative procurement schedule for the lift‑station program, emphasizing public‑bid timing and long supplier lead times.
The agency official described necessary steps after plans are complete — publication, a recommended 30‑day bid period and review of contractor submittals — and warned that product lead times have lengthened. "That bid considered at the council would be October 5," the official said when discussing award timing. Council members discussed a possible special late‑September meeting to accept bids earlier if the levy and award timing requires it.
Staff and the agency representative also noted it would be tight to finish plans for an August 10 packet, and that a realistic bid‑opening could occur in late September with consideration in October. If bids exceed the amount the city can finance, the council could (as staff outlined) either scale the project back or stage work across seasons.
No award or formal procurement action was taken during the work session; staff will complete plans and return with the formal advertisement schedule and recommended bid opening and award dates for the council to act on.
