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Chair moves to approve $5,737.48 purchase for election envelopes; motion passes
Summary
The board approved a $5,737.48 purchase request from the clerk's office for election envelopes and a sole-source designation after brief discussion about envelope compatibility. Clerk confirmed necessary signature but said a copy was not circulated in time.
Chair moved to approve a purchase request from the clerk's office for election envelopes and a sole-source designation and the board approved the motion by voice vote.
"I'll make a motion to approve the purchase request form to see change for the purchase request to see change in the amount of $5,737.48 and also the sole source request," the Chair said. The motion was seconded and the Chair called for the vote: "All in favor?" followed by audible "Aye" responses and the Chair closing the matter.
The Clerk confirmed paperwork had been signed. "Yes. She's signed it. She's signed it. I just didn't get a copy to you days in time, so Carrie has signed it," the Clerk said, indicating the signature was complete though circulation of a copy was delayed. The board recorded the motion as approved; the formal tally was recorded as voice votes with ayes noted.
The approval covers a single purchase request from the clerk's office for election envelopes in the amount stated. No additional budgetary breakdown or vendor name was specified on the record; the Clerk indicated the signature was present but that a copy had not been distributed in advance.
