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Sand Flats committee reports $623,061 fund balance; November sales improved revenue picture
Summary
Committee staff said the fund balance stands at $623,061 and that November Recreation.gov and Square sales produced a stronger revenue picture than earlier reported; members reviewed expense overages for maintenance and purchases.
Committee staff opened the finance portion of the meeting with a line-by-line review of the 2025 balance sheets and reconciliations. "We do have $623,061 in the fund balance essentially in our...cash fund," the presenter said, and noted that Recreation.gov sales were understated in the clerkoffice report because late-November sales had not been entered.
The presenter said Square records show about $61,700 in Recreation.gov-site sales rather than the $50,040 shown in the clerk's summary and that the program took in about $13,000 in November as people planned next year visits. Committee members also reviewed expense variances: vehicle maintenance costs (replacement tires could approach $10,000 for leased vehicles), a small overrun on contracted toilet services ($140), and printing/publishing overages tied to guidebook and hang-tag production. The committee approved the minutes and asked staff to reconcile rec.gov totals with Square records before the next meeting.
Committee members emphasized supplies procurement: staff purchased 15 new steel fire rings this year to avoid price escalation and to replace aging rings. The presenter said those buys explain some line-item overages but leave the overall budget well below what was originally appropriated.
The review closed with members asking for follow-up reconciliation and confirming vehicle maintenance costs would be monitored and reported.
