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Council approves bidding for Beatty Park shelter rehab after staff cites $197,000 estimate and funding gap
Summary
Council voted 6–1 to adopt Ordinance No. 2025-76 to advertise bids for the Beatty Park shelter rehabilitation project after staff reported a revised construction estimate of about $197,000 and identified roughly $96,647 in immediately available project funds before transfers or contingency.
Steubenville City Council on Nov. 4 voted to proceed with advertising for bids on the Beatty Park shelter rehabilitation project after engineering staff reported a revised construction estimate of about $197,000 and a shortfall in currently available city funding.
Engineering Director Mike Dolak told Council that "there's a $10,000 PNC grant. There's $25,000 in Pugliese. Insurance money is 71,047, so that totals 106,047," then noted that estimated engineering and advertising costs must be subtracted, leaving about $96,647 available from those sources. Dolak said a remaining $30,708 in the Beatty Park bridge fund could be transferred to the project, and that staff recommends opening bids on Jan. 7 to allow contractors time over the holidays.
Council members pressed staff on the funding assumptions and contingency needs. Council member Paul Mayo (Mayo) said he was concerned about a gap between earlier statements that the project was fully funded and the later revised totals; he said, "we're $96,000 short," and asked for clarity before committing additional city capital. Finance Director Dave Lewis confirmed grants are typically restricted for that purpose while insurance proceeds are not.
After debate and a call for the question by Mr. Albaugh, Council adopted Ordinance No. 2025-76 on a 6–1 roll call (ayes: Gorman, Hernon, Hoover, McManamon, Walker, Albaugh; no: Mayo). The ordinance authorizes the city manager to advertise for bids and, if necessary, enter into contracts with the lowest qualified bidder; it will take effect upon the mayor's signature. Staff said they will return to Council with bid tabulations and a recommendation once bids are opened and evaluated.
The council discussion emphasized fiscal caution: staff recommended adding contingency funding to the project estimate and bringing final contract awards back to Council for approval. The next procedural step is the January bid opening and subsequent Council review of bid results.
